Free rent receipt template
A printable rent receipt with every field a landlord needs, and a filled-out example to copy. Print it, copy the text, or download it. To fill it in on screen and get a PDF, use the free rent receipt generator.
Rent receipt (blank)
RENT RECEIPT
Receipt no.: ______________ Date: ______________
Received from: ________________________________________
The sum of: ______________ (______________________________________ in words)
For rent of: ________________________________________ (property address and unit)
Rent period: from ______________ to ______________
Payment method: [ ] Cash [ ] Check no. ________ [ ] Bank transfer [ ] Card [ ] Other ________
Balance still due: ______________
Received by: ________________________________________ (landlord or agent)
Signature: ________________________________________
Rent receipt (filled-out example)
RENT RECEIPT
Receipt no.: 0042 Date: November 1, 2026
Received from: Sarah Mitchell
The sum of: $1,850.00 (One thousand eight hundred fifty and 00/100 US dollars)
For rent of: 12 Maple Court, Unit 202, Springfield
Rent period: from November 1, 2026 to November 30, 2026
Payment method: Cash
Balance still due: $0.00
Received by: Daniel Price (landlord)
Signature: Daniel Price
Check your local law. This template is general information, not legal advice. Notice periods, required wording, delivery methods, and deposit rules differ by state, city, and country, and your lease may add its own terms. Confirm the rules where the property is before you use it.
How to fill out a rent receipt
Step 1
Number and date it
Give each receipt its own number and write the date you received the money.
Step 2
Write who paid and how much
Enter the tenant's name and the amount in figures and in words, so the amount cannot be changed later.
Step 3
Describe what it pays for
Add the property address and unit, the rent period, and the payment method. Note a check number if there is one.
Step 4
Show any balance
If the tenant paid only part of the rent, write the balance still due.
Step 5
Sign and copy
Sign it, give the tenant the original, and keep a copy or a photo with your records.
When to give a rent receipt
Always for cash, because the tenant has no bank record. Also when a tenant asks for one, when a payment is partial, and when you accept a payment after a late notice, so it is clear what the payment covered.
Keep a copy of every receipt with the lease and the tenant's payment history for at least as long as you keep tax records. A rent ledger that lists each payment makes the receipts easy to find later.
If you give receipts every month, RentKeep keeps a receipt for each recorded payment and shares it as a PDF.
Rent receipt questions
What is a rent receipt?
A written record that a landlord received a rent payment: who paid, how much, when, for which property and period, and how. It protects both the tenant and the landlord if there is a dispute later.
Is a rent receipt legally required?
It depends on where the property is. Several states and cities require landlords to give a receipt for cash payments, and some require one on request for any payment. Even where it is optional, a receipt is good practice.
Can I use this rent receipt template for free?
Yes. Print it, copy it, or download it as a text file. You can also use the free rent receipt generator to fill it in online and download a PDF.
How do I make a rent receipt as a PDF?
Use the RentKeep rent receipt generator, or print this template and choose Save as PDF in your browser's print dialog.
Should I use a rent receipt book or an app?
A receipt book works for one or two cash tenants. An app such as RentKeep keeps each receipt with the payment record, so your receipts and your rent ledger always match.
More answers on the RentKeep FAQ.
Related pages
- Rent receipt generatorFill in the payment details and download a rent receipt as a PDF or print it. Free, no signup, and nothing leaves your browser. Works for any currency.
- Rent receiptsRecord a rent payment and RentKeep keeps the receipt: tenant, unit, period, amount, and method, ready as a PDF. A digital rent receipt book that never runs out.
- How to Fill Out a Rent Receipt (Free Template + Examples)Learn exactly what to include on a rent receipt and download a free template. Avoid disputes and stay protected with proper payment documentation.
- Late rent noticeA free late rent notice template landlords can print or download: amount due, late fee, deadline, and how to pay, plus a friendly reminder to send first.
- TemplatesFree printable landlord templates: a rent receipt template, a 30-day notice to landlord or notice to vacate letter, and a late rent notice. No signup required.
Keep your rent in order.
Start with one property and add the rest when you are ready. Managing rent, tenants, invoices, and receipts is free.