Property management accounting for small landlords
RentKeep keeps the rent side of your books: what was billed, what was collected, what is outstanding, by property and by month. Export it to PDF or Excel for your accountant or tax software.
- Billed
- $14,100
- Collected
- $12,450
- Outstanding
- $1,650
- Maintenance costs
- $340
Reports and records
- Collected and outstanding. Monthly totals of rent billed, collected, and still owed, by property.
- Payment history. Every payment with its date, method, invoice, and tenant, which is your rent ledger.
- Overdue list. Who owes what and for how long, ready to act on.
- Export. Export reports and data to PDF or Excel, or export all your data at once.
- Import. Bring existing records in with the import tool instead of starting from zero.
- Your currency. Figures are shown in your portfolio's currency.
Year-end in three steps
Step 1
Record as you go
Payments and repair costs are logged when they happen, on the phone or the web.
Step 2
Run the report
Pick the period and property to see billed, collected, and outstanding.
Step 3
Export
Send the PDF or Excel file to your accountant, or import it into your tax software.
What RentKeep covers, and what it does not
RentKeep is rent and property record keeping, not a full general ledger. It tracks income from rent and fees, payments, balances, and maintenance costs per property. It does not file taxes, reconcile bank feeds, or replace an accountant.
For many small landlords that is the part that goes wrong in a spreadsheet: a payment logged against the wrong month, a missed partial payment, a receipt nobody can find. Keeping invoices, payments, and receipts in one place makes the year-end numbers add up.
Accounting and reports: common questions
Is RentKeep property management accounting software?
It covers the rental income side: invoices, payments, balances, maintenance costs, and reports by property, with PDF and Excel export. It is not a full double-entry accounting system.
Can I export my data for my accountant?
Yes. Export reports and data to PDF or Excel, or export all of your data at once from the app.
Are reports free?
Yes. Reports, export, import, and cloud backup are part of the free app.
More answers on the RentKeep FAQ.
Related features and guides
- Rent collectionCollect rent with recurring invoices, invoice emails, reminders, and Stripe pay links on your own Stripe account. See who has paid, who is due, and who is late.
- MaintenanceLog maintenance requests by property and unit, track status from open to done, record repair costs, and keep the history with the unit for the next tenant.
- What Is a Rent Ledger? (Free Template + App Guide for Landlords)What a rent ledger is, what each entry should include, and a free template you can copy. Or let RentKeep keep the ledger for you as payments are recorded.
- Rental Property Record Keeping: What Landlords Must Track (Complete 2026 Checklist)Know exactly which records to keep, for how long, and why. Covers leases, payment history, maintenance logs, and tax documents. Free checklist included.
- Spreadsheet vs. Dedicated App for Rent Tracking: Which One Actually Works for Landlords?Still using a spreadsheet to track rent? Here's the honest comparison: what spreadsheets get right, where they fail, and when a dedicated app pays for itself.
Keep your rent in order.
Start with one property and add the rest when you are ready. Managing rent, tenants, invoices, and receipts is free.