Rent receipts for every payment, as a PDF
When you record a rent payment in RentKeep, the details a receipt needs are already there: tenant, unit, period, amount, date, and method. Share it as a PDF instead of filling in a paper rent receipt book.
- Received from
- Sarah Mitchell
- For
- November rent, Unit 202
- Amount
- $1,850.00
- Method
- Bank transfer
Saved with the tenant's payment history.
What you get with RentKeep receipts
- Receipt from the payment. Record the payment once and the receipt uses the same tenant, unit, amount, and date. No retyping.
- PDF you can share. Export the receipt or invoice as a PDF and send it by email or any messaging app on your phone.
- A record that stays. Every receipt sits in the tenant's payment history, so you can find it at tax time or in a dispute.
- Cash and check friendly. Receipts matter most for cash. Record the cash payment and you both have proof it was paid.
- Your currency. Receipts show amounts in the currency of your portfolio.
- Works on phone and web. Record a payment at the property on your phone and find the same receipt later on the web app.
How a rent receipt is made
Step 1
Record the payment
Open the tenant's invoice and record the amount, date, and method, for example cash or bank transfer.
Step 2
Check the details
The receipt carries the tenant, the unit, the rent period, the amount, and who received it.
Step 3
Share the PDF
Export the PDF and send it to the tenant. A copy stays in RentKeep with the payment.
Why landlords give rent receipts
A rent receipt is proof that a tenant paid a set amount for a set period. Some states and cities require a receipt for cash payments, and many tenants ask for one for their own records or for benefits applications. For a landlord, a dated receipt also settles disputes about whether rent was paid.
Paper rent receipt books work, but the carbon copies get lost and nothing adds them up. Keeping receipts with the payment record means your rent ledger and your receipts never disagree.
Need one receipt right now?
If you just need a single receipt without an account, use the free rent receipt generator. It makes a PDF in your browser. The printable rent receipt template shows every field a receipt should include, with a filled-out example.
Rent receipts: common questions
What should a rent receipt include?
The date, the tenant's name, the property address and unit, the amount paid, the period the rent covers, the payment method, any balance still due, and the name or signature of the person who received the payment. Check your local rules, since some places add requirements.
Can I give a receipt for a cash rent payment?
Yes, and you should. Record the cash payment in RentKeep and share the receipt PDF so you and the tenant both have proof of payment.
Is there a free rent receipt template?
Yes. RentKeep has a free printable rent receipt template and a free rent receipt generator that makes a PDF in your browser with no signup.
Are RentKeep receipts free?
Yes. Recording payments and keeping receipts is part of the free app.
More answers on the RentKeep FAQ.
Related features and guides
- Rent receipt generatorFill in the payment details and download a rent receipt as a PDF or print it. Free, no signup, and nothing leaves your browser. Works for any currency.
- Rent receipt templateA free printable rent receipt template with every field a landlord needs, a filled-out example, and a generator that turns it into a PDF. No signup required.
- Rent collectionCollect rent with recurring invoices, invoice emails, reminders, and Stripe pay links on your own Stripe account. See who has paid, who is due, and who is late.
- Accounting and reportsRent collected, outstanding balances, and payment history by property and month. Export to PDF or Excel for your accountant. Free for small landlords.
- How to Fill Out a Rent Receipt (Free Template + Examples)Learn exactly what to include on a rent receipt and download a free template. Avoid disputes and stay protected with proper payment documentation.
Keep your rent in order.
Start with one property and add the rest when you are ready. Managing rent, tenants, invoices, and receipts is free.