Maintenance tracking for landlords who fix things themselves
Log maintenance requests by property and unit, track each job from open to done, and record what the repair cost. The history stays with the unit, so the next tenant's question has an answer.
- Leaking tap · Unit 202
- In progress
- Smoke alarm · Unit 101
- Done
- Heating · Unit 305
- Open
Costs recorded this month: $340.
What you can track
- Requests by unit. Create a maintenance request for a building or a specific unit, with a description and priority.
- Status. Open, in progress, and done, so nothing gets forgotten between visits.
- Costs. Record what each repair cost, so maintenance spending shows up next to rent.
- Photos and notes. Attach notes and photos of the problem and the fix to the request.
- Alerts. Turn on maintenance alerts in the app so new and open requests do not slip.
- History per unit. See every past job on a unit before you sign the next lease or plan a renovation.
A maintenance request, start to finish
Step 1
Log it
When a tenant calls or texts, create the request on the unit in a few seconds.
Step 2
Work it
Move it to in progress, add notes and photos, and record the contractor or parts cost.
Step 3
Close it
Mark it done. The job and its cost stay in the unit's history and your reports.
Property maintenance software without the enterprise price
Large property management suites bundle work orders, vendor portals, and tenant portals, and price them per unit. A landlord with a handful of units usually needs less: a list of what is broken, what is being fixed, and what it cost. RentKeep keeps that list with your properties and rent, on your phone and on the web, at no charge.
RentKeep does not dispatch contractors or run a vendor marketplace. You stay in control of who does the work.
Maintenance: common questions
Is maintenance tracking free in RentKeep?
Yes. Maintenance requests, status, notes, and costs are part of the free app.
Can tenants submit maintenance requests?
Landlords log requests in RentKeep today. Tenants can tell you by phone, text, or email, and you add the request to the unit in seconds.
Do maintenance costs show up in reports?
Yes. Recorded costs are kept with the property, so you can see repair spending alongside rent collected.
More answers on the RentKeep FAQ.
Related features and guides
- Accounting and reportsRent collected, outstanding balances, and payment history by property and month. Export to PDF or Excel for your accountant. Free for small landlords.
- Cloud syncRentKeep backs up your rental portfolio to the cloud and syncs it between iPhone, Android, and the web app, so properties, tenants, and rent match everywhere.
- Rental Property Record Keeping: What Landlords Must Track (Complete 2026 Checklist)Know exactly which records to keep, for how long, and why. Covers leases, payment history, maintenance logs, and tax documents. Free checklist included.
- Software for small landlordsHow to choose property management software for 1 to 50 units: what matters, what it costs, and where RentKeep fits. Free core features, honest trade-offs.
Keep your rent in order.
Start with one property and add the rest when you are ready. Managing rent, tenants, invoices, and receipts is free.