Free Rental Invoice Template for Landlords (+ How to Send One Fast)
Sending a rental invoice to your tenants is one of the simplest ways to get paid on time and maintain a professional relationship. Yet many landlords still rely on text messages or verbal reminders — and then wonder why rent is always late.
In this guide, you'll get a free rental invoice template and learn exactly what to include in every invoice you send.
What Is a Rental Invoice?
A rental invoice is a document a landlord sends to a tenant requesting payment of rent. It serves as both a payment request and a record of what's owed. Unlike a lease agreement, a rental invoice is sent monthly (or per billing cycle) and shows the specific amount due for that period.
What to Include in a Rental Invoice
- Invoice number — for your records and theirs
- Invoice date — when the invoice was issued
- Due date — when payment must be received
- Landlord name and contact info
- Tenant name
- Property address and unit number
- Rental period — e.g., March 1–31, 2026
- Monthly rent amount
- Any additional charges — utilities, late fees, parking
- Total amount due
- Payment instructions — bank details, preferred method
Free Rental Invoice Template
RENTAL INVOICE
Invoice #: 001
Date: March 1, 2026
Due: March 5, 2026
From
John Smith (Landlord)
john@email.com
To
Jane Doe (Tenant)
Unit 3B, 123 Main St
Payment method: Bank transfer to Account #XXXX-XXXX
Please include your unit number as the reference.
Tips for Sending Rental Invoices
- Send early — Send invoices 3–5 days before the due date, not on the due date
- Be consistent — Send on the same day each month so tenants know what to expect
- Keep records — Save every invoice you send for legal and tax purposes
- Follow up — If payment isn't received by the due date, send a polite reminder immediately
Skip the Manual Work with RentKeep
Creating and tracking invoices manually takes time. RentKeep lets you generate rental invoices in seconds, set up recurring billing so invoices are created automatically each month, and track which tenants have paid and which haven't — all from your phone.
- Create invoices in under a minute
- Set up recurring monthly invoices
- Track payment status for all tenants
- Works offline — no internet needed
- Free to download on iOS and Android
Generate rental invoices in seconds.
Download RentKeep free and stop creating invoices manually.